It’s sad, but it’s true: only 7% of employees feel that they’re productive during regular work hours. There are many reasons for this, but one of the main ones is disorganization in the workplace and a lack of clear and consistent communication among team members. Unfortunately, this workplace miscommunication seems to happen quite often when it comes to scheduling meetings – causing a great deal of productivity loss to an organization.

Consequently, booking meetings in a clear and easy-to-visualized way can ensure less organizational time and effort is wasted on such tasks. To do this efficiently, an organization should utilize real-time meeting room management solutions that let employees reserve rooms and time slots. Read on to learn how a room management system can help benefit your entire organization.

Easy to use technology

A room management system is very easy to use, giving it an advantage over simple systems like Google calendar and similar software. 

If you are on the go and need to call a meeting, you can use this app to input the time and place where this event will be happening. The entire organization will receive a notification when a meeting is already booked at a specific time and location. 

Also, you can send direct notifications to people’s work emails and smartphones to ensure they know where they need to be. This will stop people from wandering around the hallways and wasting time trying to find the meeting place.

Less wasted time (and money)

Did you know that workplaces lose billions annually because employees are wasting time? Well, when you use a meeting room management solution, this will not be a problem for your business.

Employees who know where their meeting is located and that the meeting room is booked properly will not waste time finding a room, which saves money.

Mobile vs stationary use

Though most often installed outside of their respective rooms, tablets don’t need to be stationary resources. By nature, they’re mobile. Regardless of its capacity, a tablet affords facility managers great oversight opportunities.

A Stationary tablet serves as the gatekeeper for a room. It’s a fixed resource, and employees will always know where to find it.

Mobile tablets offer another dimension of potential for room booking applications. Take a coworking space, for example. Visitors check in on a tablet to claim their space. A facility manager can grab one of these tablets to walk the floor quickly and confirm occupied vs unoccupied spaces in real-time. Updates marked on the tablet are live, which means anyone can walk into the coworking space at any time and check-in.

Get a meeting room management system today.

While there will always be different levels of disorganization in most offices, increasing meeting efficiency through a reputable and proven system is a surefire way of boosting your organization’s overall productivity.

So, don’t wait; request a demo of the room scheduling system today. Then you will see why this technology is perfect for any workplace.